Minutes of the 1995 Annual General Meeting of the Fredericton Foxes Orienteering Club

• Date: November 11, 1995
• Location: Fredericton, NB
• Present:
  • Executive
    • Gary Daneff, President
    • Stig Skarborn, Vice-President
    • Bud Irving, Treasurer
    • Derek Davidson, Secretary
  • Membership
    • Laurie Daneff
    • Benjamin Lee
    • Barbara St-Laurent
    • Ray St-Laurent

1. The meeting was called to order by Gary Daneff. A quorum was present (8 minimum).
2. The minutes from the 1994 Foxes AGM were read.
3. MOVED (Skarborn/Daneff) that the Fredericton Foxes pay $150.00 to Mike McEwing as previously agreed for work on Connell Park (Woodstock) map.
   Carried
4. MOVED (Skarborn/Ray St-Laurent) that $70.00 be sent to the COF for the Sass Peepre Fund since traditionally the greater of $50.00 or half the profits from the Sass Peepre meet have been donated.
   Carried
5. Digitizing tablets need not be purchased since ONB will have three tablets available for loan to the clubs.
6. MOVED (Ray St-Laurent/Skarborn) that the minutes of the 1994 Foxes AGM be accepted. Carried
7. A report from the President/Vice-Presedent was made. It was a good year.
8. A written report from the Treasurer was presented (copy attached).
9. MOVED (Skarborn/Ray St-Laurent) that subject to advice from Brian McEwing, $50.00 be donated to the Green Hill Lake Bible Camp as a token of appreciation for the use of their facilities when looking for a lost orienteer this fall. Carried
10. MOVED (Daneff/Skarborn) that the financial statement be accepted.
    Carried
11. A verbal report regarding inventory was made.
12. MOVED (Lee/Ray St-Laurent) that up to 20 controls and punches be purchased such that the total amount does not exceed $400.00.
    Carried
13. Fredericton Foxes maps were discussed:
    • Dorn Ridge - about 20 maps remain, so it is a candidate for digitizing.
    • Woolastock - lots of maps, but revision needed.
    • Green Hill - Brian and Mike McEwing are continuing to update this.
    • Lindsey Valley (near Oromocto) - potential for redevelopment
    • UNB Woodlot - potential for a new map.
14. MOVED (Skarborn/Davidson) that a $100.00 honorarium and up to $50.00 expenses be offered to Don Heron for digitizing the Dorn Ridge map.
    Carried
15. Stig and Bud offered to organize a trail clearing party for Woolastock to keep the trails open which are shown on the map.
    Actionees: Skarborn, Irving
16. Gary will confirm with Mike McEwing the financial agreement which had been made for digitizing the GreenHill Lake map.
    MOVED (Daneff/Ray St-Laurent) that a $100.00 honorarium plus $50.00 expenses be allowed to be paid.
    Carried
17. Benjamin will attempt to combine the UNB, Odell and Fredericton downtown maps into one digitized map suitable for use in the Street-O's.
    Actionee: Lee
18. Stig will look into the feasibility of developing a map of the UNB Woodlot. If preliminary indicators are positive, a proposal will be made at the upcoming ONB AGM for financing a new map.
    Actionee: Skarborn
19. Stig will look into the feasibility of re-developing the map in Linday Valley, Oromocto, with consideration given to Base Gagetown and the Regional Cadet establishment.
    Actionee: Skarborn
20. Odell Park needs revision although many maps remain to be used.
21. With respect to the selection and development of new orienteering maps, it was suggested that the Nature Trust of NB and the Community Land Trust may have areas which would be suitable for this purpose.
22. Meets to be hosted by the Foxes for the 1996 season were discussed:
    • NB Championships "A"-meet at Dorn Ridge or UNB Woodlot or Mactaquac on September 29, 1996. Meet director - Ray St-Laurent; Controller - Tim Andrew (Stig to contact); Course setter - Stig Skarborn. Ray to request sanctioning for an "A"-meet from COF.
    • Sass Peepre "B"-meet at Mactaquac or Woolastock on May 26, 1996. Suggested as a one-day event comprised of a short course in morning with a chase start in the afternoon. Meet director - Stig Skarborn; Course setter - David Fellows (Stig to contact).
    • Street-O on April 28, 1996. Meet director - Theresa Whaley (Barbara St-Laurent to contact); Course setter - Benjamin Lee.
    • Odell Park Score-O on May 4, 1996. Organizers Dave Cameron (Gary to contact) and Peter Dunphy (Stig to contact).
    • GreenHill Lake in the fall. Gary to contact Brian McEwing.
    • Spook-O for Halloween 1996. Gary to contact Brian McEwing.
    • Beginner s clinic in the spring. Gary to contact Brian McEwing.
    • Other suggestions for orienteering events included meets in the summer evenings.
    
    Actionee: Many
23. Safety with respect to lost orienteers at meets was discussed: Gary will investigate the feasibility of procuring a stamp with safety instructions to stamp the back of control cards. It was suggested that a boundary be included on new maps, perhaps on an inset. Base maps which surround each map area will be obtained and brought to each meet.
    Actionee: Daneff
24. Gary will develop a policy manual aided by Stig.
    Actionees: Daneff, Skarborn
25. MOVED (Daneff/Ray St-Laurent) that meet fees remain the same for the coming season.
    Carried
26. Stig indicated that junior orienteers who are members of the "A" team and have received financial assistance have an obligation regarding involvement in a non-competitive aspect of the sport such as assisting in meet organization. This will be raised at the ONB AGM.
27. Stig will obtain a quote for putting the Foxes logo on crests for sewing on uniforms (approx 200 for $200.00)
    Actionee: Skarborn
28. Derek Davidson will become the new transportation officer.
29. Benjamin Lee made a verbal report regarding the Fredericton Foxes Home Page. Everyone was duly impressed.
30. The existing executive agreed to let their names stand. MOVED (Lee/Ray St-Laurent) that the current officers remain.
    Carried
31. MOVED (Irving/Ray St-Laurent) that the Foxes cheque signing authorities include the President, Vice-President, and Treasurer.
    Carried
32. Meeting adjourned at 6:00 p.m.