Minutes of the 1996 Annual General Meeting of the Fredericton Foxes Orienteering Club

  1. The meeting was called to order by Gary Daneff. A quorum was present (8 minimum).
  2. The minutes from the 1995 Foxes AGM were read.
  3. MOVED (Skarborn/Daneff) that the minutes be accepted.
    Carried
  4. ACTION ITEM that the club continue to attempt payment for controls as received. Last years item no.12.
    Carried
  5. NOTE for future source of equipment there is a source in Ottawa. It (may be) Colin Kirk: ckirk@rtm.cdnsport.ca. Fax (613) 830 0456, Canadian Orienteering Federation, Box 62052, Convent Gen PO Orleans, Ontario, K1C 7H8.
  6. ACTION ITEM (1995-15): Check in Spring of feasibility of updating Woolastook map. Note selective logging which is occurring, and bicycle tracks which have been made.
  7. ACTION ITEM (1995-16): Gary will inquire on status of Green Hill Lake map with Mike McEwing. Otherwise Don Heron could be asked to work on map.
  8. NOTES (1995-23): Safety stamp for maps. Check at NB AGM: Ray was to check for material, Stig was to check for wording. $30.00 for stamp plus $30.00 for ink. Ensure maps have well defined boundaries which will prevent runners (generically speaking) from leaving defined area. Obtain base maps around Omaps.
  9. ACTION ITEM (1995-24): Policy manual is on agenda.
  10. ACTION ITEM (1995-28): Foxes Transportation Coordinator (Derek Davidson) will be published in ONB notes.
  11. NOTES (1995-29): Benjamin Lee has been working on the Foxes home page.
  12. REPORTS:
    1. President's report was read
    2. Vice-President's report was read.
    3. Treasurer's report was read.
    MOVED (Skarborn/Fellows) that Treasurer's Report be accepted.
  13. ACTION: Task group of 3 to discuss use of map fund: Stig Skarborn, Dave Fellows, Bud Irving.
  14. Membership: Foxes have 30 to 35 households in club. Stig intends on doing beginners clinics, and intermediate. Plastic bags for maps cost 20 cents each.
  15. STATUS of UNB Woodlot map by Stig. ONB will pay $4000, Foxes will pay $200. Cost $1,200 plus $2,800 for field work and OCAD. Lyman Jones will return in spring to complete by June 1st. TransCanada will affect the map. Is a large area.
  16. STATUS. Benjamin Lee gave status of UNB+Odell+Street area. 1:5000 photography of all town.
    MOVED (Skarborn/D Fellows) Don Heron be approached to complete digitizing, for which he will be paid $100 honorarium plus up to $50 expenses. Stig to contact Don Heron.
    Carried
  17. MOVED (D. Fellows/Skarborn): Ask Don Heron to digitize Woolastock for $100 honorarium plus up to $50 expenses. This to be requested by Stig after checking on status of Woolastock as being potentially useful in the spring considering new ownership of the park. Woolastock should have higher priority that UNB+Odell+Street-O area.
    Carried
  18. ACTION: Comments by Stig on Dorn Ridge mapping problems including having to visit area for 5 full days mapping work. Suggestions include Sandy and Wil Smith as mappers. Need to find mappers to update maps. A mapping committee to be formed: Gary Daneff, Mike Fellows and Derek Davidson.
  19. Too many meets where recommended winning times were a lot shorter that that run than that run. Are meets too difficult for beginners? Also problem of too easy for elite?
  20. 1997 O-schedule - 2 clinics.
  21. NOTES: Stig discussed supporting the national team. 50 % of profits of NB championship went to national team. Will forward suggestion to ONB AGM to have revenue from one event to go to national team.
  22. SUGGESTION: Inclusion of rules e.g. no smoking, no dogs on A meets. To be discussed at Foxes planning meeting in January/February (Not Jan25 - Feb 10). WELCOMING: A task group of 3 (Benjamin Lee, Rob Hughes, Mike Fellows) to suggest ideas for welcoming new members, policies, helping new (and old) members discuss their route successes and failures. A main aim being to encourage new members to enjoy the event and return for more.
  23. Awards: cloth badges cheapest after some discussions with producers $2.42 each for 200, $1.98 each for 400. Ribbons are $27 for 100. Some members suggested Silk screen printing wears off, but Derek Davidson (having knowledge of this) suggests this is not so and will bring evidence of the same. NOTE: it may be the quality/skill of the silk screen printer!!
    ACTION: Stig would price badges by silk screen printing.
  24. STATEMENT: Meet Fees: Thus a new family arriving at an B meet and wanting to go as wayfarers with 1 map would pay $5.
  25. MOTION (Skarborn/Daneff): fees remain the same except that family maximums do not extend to children over 21 years.
  26. Stig discussed 1 NCCP clinic and officials clinic.
  27. ACTION: Stig and Gary to create a POLICY MANUAL.
  28. ACTION: Rob will assemble/research a NEWCOMER'S MANUAL / membership kit.
  29. Home page: Ben would like to change its current use. He has ideas for improvements.
  30. ELECTION: Stig offered resignation
    MOVED (Lee/D. Fellows) Rob Hughes become Vice-President.
    CARRIED unanimously
  31. MOTION (M. Fellows/Lee) That signing authority be any two of the President, Vice President or Treasurer.
    CARRIED unanimously
  32. DISCUSSION: In preparation Stig going to COF AGM he discussed Ski-O. Generally thought that our club did not have resources/time/areas to support this otherwise good sport.
  33. MOTION (Lee/Hughes): Meeting be closed.
    CARRIED
Last updated: 1997-01-03